PERFORMANCE APPRAISAL POLICY

This Performance Appraisal Policy (“Policy”) is framed in accordance with applicable labour laws of India and established human resource management practices to ensure a fair, transparent, and objective evaluation of employee performance.

This Policy is adopted by {{f1_company_name}}, a company incorporated under the laws of India and having its registered office at {{f2_company_registered_address}} (“Company”), and shall apply to all employees of the Company, unless otherwise specified.

1. PURPOSE

1.1 The purpose of this Policy is to:

(a) assess employee performance against defined objectives and expectations;
(b) recognise and reward performance;
(c) identify training and development needs;
(d) support career progression and organisational growth.

2. APPLICABILITY

2.1 This Policy shall apply to all permanent, probationary, and fixed-term employees.

2.2 Employees on probation may be appraised as part of probation review, as applicable.

3. APPRAISAL CYCLE

3.1 Performance appraisal shall be conducted on a {{f3_appraisal_cycle_annual_half_yearly}} basis.

3.2 The appraisal period shall ordinarily be from {{f4_appraisal_period_start}} to {{f5_appraisal_period_end}}.

3.3 The Company reserves the right to conduct interim or special appraisals based on business needs.

4. PERFORMANCE OBJECTIVES AND KRAs

4.1 Performance shall be evaluated based on predefined Key Result Areas (KRAs), goals, and competencies relevant to the employee’s role.

4.2 KRAs shall be communicated at the beginning of the appraisal cycle or at the time of joining.

5. APPRAISAL PROCESS

5.1 The appraisal process may include:

(a) self-assessment by the employee;
(b) assessment by the reporting manager;
(c) review by senior management or appraisal committee, where applicable;
(d) performance discussion and feedback session.

5.2 The appraisal shall be conducted in a fair, objective, and non-discriminatory manner.

6. PERFORMANCE RATING

6.1 Performance may be rated using {{f6_rating_scale}} or any other evaluation method adopted by the Company.

6.2 The Company reserves the right to modify the rating system from time to time.

7. OUTCOMES OF APPRAISAL

7.1 Based on appraisal results, employees may be considered for:

(a) salary revision or increments;
(b) performance incentives or bonuses;
(c) promotion or role enhancement;
(d) training, development, or performance improvement plans.

7.2 Appraisal outcomes shall be subject to Company policy, business performance, and management discretion.

8. PERFORMANCE IMPROVEMENT PLAN (PIP)

8.1 Employees whose performance is found to be below expectations may be placed on a Performance Improvement Plan.

8.2 The PIP shall specify improvement areas, targets, timelines, and support mechanisms.

9. CONFIDENTIALITY

9.1 Performance appraisal records and discussions shall be treated as confidential.

9.2 Disclosure shall be restricted to authorised personnel only.

10. GRIEVANCE AND REVIEW

10.1 Employees may seek clarification or review of their appraisal by raising a request with HR within {{f7_review_request_period}} from communication of the appraisal outcome.

10.2 The decision of management after review shall be final, subject to Applicable Law.

11. NON-RETALIATION

11.1 No employee shall be subjected to retaliation for participating in the appraisal process or expressing concerns in good faith.

12. AMENDMENT OF POLICY

12.1 The Company reserves the right to amend, modify, or update this Policy at any time.

12.2 Any amendment shall be effective from the date of communication or publication.

13. GOVERNING LAW AND JURISDICTION

13.1 This Policy shall be governed by and construed in accordance with the laws of India.

13.2 The courts at {{f8_city}}, India, shall have exclusive jurisdiction, subject to arbitration where applicable.

14. ARBITRATION

14.1 Any dispute arising out of or in connection with this Policy shall be resolved by arbitration in accordance with the Arbitration and Conciliation Act, 1996.

14.2 The seat and venue of arbitration shall be {{f9_city}}, India, and the proceedings shall be conducted in the English language by a sole arbitrator appointed in accordance with the said Act.

15. ACKNOWLEDGEMENT

All employees are required to read, understand, and comply with this Policy.

For and on behalf of
{{f1_company_name}}

Authorized Signatory: _______________________
Name: {{f10_authorized_signatory_name}}
Designation: {{f11_authorized_signatory_designation}}
Date: {{f12_date}}

EMPLOYEE ACKNOWLEDGEMENT

Employee Name: {{f13_employee_name}}
Employee ID: {{f14_employee_id}}
Signature: _______________________
Date: {{f15_date}}

Performance Appraisal Policy

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